PROJECT COORDINATOR - JUNIOR

Job Summary:

The Junior Project Coordinator will be responsible for leading and overseeing all aspects of architecture projects, from conception to completion. The ideal candidate will have a strong background in architecture project coordination, a proven track record of successful project delivery, and excellent leadership and communication skills.

Key Responsibilities:

• Assist project managers in organizing and maintaining project documentation throughout all project phases.
• Implement and maintain document control processes to ensure accuracy, version control, and accessibility of project-related documents.
• Coordinate the distribution and retrieval of design data, drawings, specifications, and other project documentation to project teams and stakeholders.
• Collaborate with project managers and design teams to track project progress and milestones.
• Organize and schedule project meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the preparation and assembly of project proposals, contracts, and reports.
• Support project managers in managing project budgets and tracking project-related expenses.
• Help prepare and maintain project schedules and calendars.
• Monitor project timelines and deadlines, alerting project managers of potential delays or issues.
• Liaise with internal and external stakeholders, including clients, consultants, and contractors, to facilitate communication and information exchange.
• Assist in preparing project presentations and materials for internal and client meetings.
• Ensure compliance with company policies, procedures, and industry standards related to document control and information management.

Qualifications:

• Diploma or degree in Architecture, Engineering, Project Management, or a related field.
• 1-2 years of experience in a project coordination or document control role, preferably in an architecture design practice.
• Proficiency in document control processes and software, such as Microsoft SharePoint or other document management systems.
• Strong organizational and time management skills, with the ability to manage multiple tasks and prioritize workload effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• Detail-oriented with a focus on accuracy and precision in handling project data and documentation.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software is a plus.
• Knowledge of the architecture and construction industry is an asset.